Legal Assistant

Lemnis is a public charity dedicated to harnessing transformative change to expand learning for all. Position type: Full-Time (Primarily Remote). Salary: $57,200 - $78,000 per year DOE / Non-Exempt. The Legal Assistant will support the growing Legal department in an organization expanding through mergers and acquisitions, reporting to the Senior Contracts Manager, with a focus on coordinating and streamlining contract workflows, managing signature processes, updating forms and templates, maintaining legal records, and tracking project tasks across multiple workstreams. Key responsibilities: Contract Administration Signing Process — manage intake, tracking, and end-to-end signing workflows for a high volume of customer contracts, forms, and service agreements through e-signature tools (e.g., DocuSign), monitor document status, follow up with stakeholders, and archive executed files; Form Management — support completion, standardization, and execution of customer-facing and external forms (vendor onboarding packets, tax setup forms, compliance questionnaires/certifications) and build a repository of pre-approved information; Administrative Support — assist the Legal team with day-to-day operations including filing, document management, drafting letters and correspondence, corporate entity maintenance (state business registrations, foreign qualifications, annual reports), and assisting attorneys and paralegals with formatting, proofreading, comparing versions, and preparing execution copies; Cross-Functional Coordination — serve as a point of contact for internal teams (Sales, Finance, HR, InsideTrack, Mainstay) on pending contracts, forms, and signature requests; Process Documentation — maintain legal department templates, playbooks, file organization, and procedural documentation; Reporting Data Integrity — maintain contract management systems and trackers (e.g., Smartsheet); Mail Check Processing — oversee intake, scanning, and digital routing of physical mail and incoming payments at the Lemnis Beaverton office on a weekly/biweekly basis; perform other duties as assigned and handle confidential information with discretion.